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(Last Updated On: August 21, 2020)

Guest access enables someone to view Moodle course content without being enrolled in the course and participating as a student.  Guests have minimal privileges in Moodle courses. They cannot participate in activities, view students’ contributions to the course, or view sensitive student data such as names or grades. This is role is particularly useful for providing access to people outside of the Occidental College community who do not need permissions beyond the ability to view content.

When Guest access to Moodle is granted, it is the instructor’s responsibility to ensure that the privacy of students is protected. In particular, names of students and their work should not be exposed to anyone outside the class without the students’ consent. The restricted nature of Guest access in large part ensures privacy is protected.  You should just be aware not to post content in your Moodle course that would compromise student privacy.

To enable Guest access for a course:

1. Open the Course Management menu via the 3-gear icon in the top navigation bar and select Enrollment methods under the User Links column.

Enrollment methods will bring up a page on the left that allows you to add the enrollment method of Guest access under the drop down “Add method.”

2. Once Guest access has been added as an Enrollment method, ensure that the eye-icon under the Edit column is open Screen Shot 2014-07-10 at 1.58.30 PM and without a slash through it Screen Shot 2014-07-10 at 1.58.51 PM. If your icon has a slash, click on it to change it to an open eye icon.

3. In order to allow guest access, click the gear icon next to the eye-icon and select yes in the drop-down menu next to Allow guest access. In order to comply with copyright legislation, you should always limit the number of people with guest access and require a password for access. Once you create your guest access password, click Save changes at the bottom of the page to return to your course page.